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2.2 Case Retention

Important Note:

Independent Inquiry into Child Sexual Abuse (ICSA) - As of November 2015, all records relating to child protection, safeguarding and the provision of services to children must be retained, pending the conclusion of this national inquiry. This supersedes all other guidance relating to the retention and destruction of records, and applies to all Council records relating to children's services.

All records have to be kept for a specific period of time. The length of time depends on the type of record. The Corporate Retention and Disposal Guidance provides advice on the management of Council records, including how long different types of records should be kept, how to transfer records to offsite storage, and how to destroy records securely.

The Corporate Retention and Disposal Guidelines have been developed to:

  • Promote improved and consistent records management within the Council;
  • Identify records worthy of permanent preservation in the archives;
  • Prevent the premature or haphazard destruction of records; and
  • Provide a consistent approach to the disposal of records.

The case record must be kept secure, and any necessary steps taken to ensure that information contained in it is treated as confidential, subject only to statutory rights of access or court orders granting access.

The Data Protection Act and UK General Data Protection Regulations (UK GDPR) apply to both paper/manual and electronic records.

Click here to view Children's Services - Retention of Records.